HOW TO ROUND OFF FOUR FORMATIVE ASSESSMENTS(FA1,FA2,FA3,&FA4) FOR FEEDING IN OFFICIAL PORTAL?
this was issued last academic year(2014-15) by the Director of Government Examinations.
this was issued last academic year(2014-15) by the Director of Government Examinations.
1)
Online
feeding of internal marks is altogether different from Online furnishing of SSC
candidates data. An opportunity was given for correction/revision in
Students data previously. But no such facility will be provided for Online
furnishing of internal marks. Once the marks entered and confirmed by the
Headmasters it is sealed once for all. Therefore utmost care shall be exercised
by the Headmasters. The entire work should be completed under
the close monitoring of the Headmasters concerned.
2)
The
entire process of posting of Online furnishing of internal marks comes under
the purview of Act 25 of 1997. Any negligence while posting of marks, awarding
of marks without conducting tests, awarding of marks without valuation, showing
wilful bias/favour towards any candidate etc., will attract the penal
provisions of Act 25 of 1997 which ranges from punishment with imprisonment for
a term which shall not be less than Five years but which may extend upto 10
years and with a fine which shall not be less than Rupees Ten thousand but
which may extend upto Rupees One lakh.
PROCEDURE
FOR WORKING OUT THE FORMATIVE TESTS MARKS AND
CO-CURRICULAR TESTS
1) The Headmasters shall keep the
cumulative records containing the marks of 4 Formative tests of all the
subjects of SSC candidates ready by the end of 1st week of February 2015.
2) He has to verify the marks posted in
the cumulative record with reference to the subject wise records, and other
evaluation material maintained by subject teachers. The Headmasters are
required to undertake this exercise after completion of every formative test
and ensure that the subject-wise records maintained by the concerned subject
teachers are100%
accurate. The teachers shall sign on the
subject wise individual
records where formative test marks
are recorded after completion of every formative test. Similarly the
Headmasters concerned also shall authenticate the records by putting
their signatures after verification of the records.
3) Similar exercise has to be done by
the Headmasters in respect of posting of subject wise marks on the cumulative
records. The Headmasters may obtain the signature of individual teachers, if
necessary, on the cumulative record also while duly affixing his signature on
the record in token of having verified the marks posted on the record. This
completes the authentication of records.
4) The Headmasters shall take the
subject wise and candidate wise average of the formative test marks thoroughly
before posting of marks Online.
For example: Suppose
a student has secured 12 marks in the 1st formative
test, 14 in the second, 15 in the third and 13 in the 4th formative test in a particular
subject, then the average has to be taken as follows:
The
sum of the 4 formative tests : 12 + 14 + 15 + 13 = 54
Average
: 54/4=13.5
The 13.5 may be rounded off to 14 and
the figure has to be taken into account for posting.
If
the average score is between 13.1 to 13.4 it has to be rounded off to
13 only.
5) In case a candidate has taken only three formative tests
and absent for
4th formative test, it is the responsibility of the concerned
teacher and the
Headmaster
to conduct the 4th formative test by intimating the
same to the candidate. If the candidate fails to turn-up and if the candidate
attendance
is within the range of condonation, the sum of the marks of 3 formative tests
secured by the candidate shall be divided by 4 and the Quotient has to be taken
into account.
For
example:
A candidate has secured 15 in the 1st formative test, 14 in the 2nd, 15 in the 3rd test and absent for 4th formative test.
The
sum of the 3 formative tests : 15 + 14 + 15 = 44
Divide
it by 4 : 44/4=11
The
Quotient 11 has to be taken into account.
6)
Similarly,
the cumulative record meant for Co-curricular areas shall be authenticated and
kept ready for Online posting.
PROCEDURE FOR ONLINE FEEDING OF INTERNAL MARKS
1)
Once
the cumulative records of internal marks as well as Co-curricular areas are
ready Online feeding of internal marks shall be taken up as and when the
schedule is announced.
2)
Before
proceeding with the Online work, the Headmasters and his Staff are informed to
be thoroughly conversant with the G.O Ms.No.17 dated 14-05-2014 and the
G.O.Ms.No.2 dated 26-08-2014.
3) The Headmaster has to take utmost
care while feeding the marks in the computer. He shall not entrust this item of
work to any other Person but he may take the assistance of others. He has to
ensure the marks of one candidate are not posted for another candidate.
4) The internal marks of all subjects of
a candidate i.e., both curricular and co-curricular shall be entered in the
computer. If any field of any candidate not entered, the computer will not
allow you to move further.
5) In case of candidates who are
exempted from taking 1 or 2 Languages as per the G.O.Ms.No.33 dated 19-03-2001
(Physically Handicapped candidates) the columns meant for entering internal
marks in such cases are already disabled.
6) In case of candidates who are
genuinely Physically Handicapped but not shown as Physically Handicapped in the
student’s data, in such cases the
Headmasters
has to enter ‘0’ in the column meant for entering the internal marks of
concerned language/languages. But the Headmaster cannot decide himself whether
such candidates comes under the purview of G.O or not unless he has already
submitted Physically Handicapped
certificates
issued by the District Medical Board to the O/o the Director of Government
Examinations. Otherwise the candidate’s result will be declared as Withheld.
6)
After completion of entering of marks, the Headmaster can
take printouts in
sufficient numbers and handover the printouts to the candidates
for their verification and signatures. This helps avoiding the wrong posting of
marks, posting of one candidate’s marks for another etc., Then verify the data
with reference to the corrections made by the students, cumulative records
etc., thoroughly with the help of other teachers. Carryout the corrections if
any, take the print out and verify it again to ensure 100% accuracy of the
data.
7) Once the confirmation is done in the
Computer, the editable option will be closed once for all. Now take 3 printouts and
authenticate the reports by affixing the Headmaster signature. Take the
printouts along with the subject wise as well as cumulative records to the concerned
Deputy Educational Officer for further verification and authentication. The
Deputy Educational Officers will verify the printouts with reference to the
Registers brought by the Headmasters and sign the printouts in token of his
verification/authentication. The Headmasters shall have to preserve one copy in
their schools as a permanent record for future references and inspections. The
other 2 copies will have to be handed over to the Deputy Educational Officer.
The Deputy Educational Officers inturn will send one copy of the internal marks
of all the Schools of his division to the District Educational Office on the
scheduled date while retaining one copy with him.
DUTIES OF THE DEPUTY EDUCATIONAL OFFICERS
1)
The
Deputy Educational Officers shall circulate the guidelines to all the High
Schools under his jurisdiction. Organise the trainings to all the Headmasters
on the feeding of internal marks in the computer.
2) Visit atleast 2 High Schools, preferably one Government
School and one
Private
school till the entire process is completed in order to ensure that the process
of entering the internal marks is transparent and accurate.
3) Initiate disciplinary action against
the errant Headmasters who are found to be negligent in attending the work.
4) Constitute sufficient number of
verification teams (not less than 5 teams) consisting of efficient
Headmasters/Teachers. Train them adequately to inspect/scrutinize the subject
wise records, cumulative records and posting of marks in the computer.
5)
Verify
the printouts of internal marks entered by the Headmasters with reference to
School records and ensure the reports are 100% accurate.
6)
The
Deputy Educational Officers shall have to affix their signatures on the
printouts after the verification is completed and handover one copy to the
concerned Headmasters while retaining one copy in their offices for future
inspection. They have to send one copy of internal marks sheet of all the
Schools under his jurisdiction and send to the District
Educational Office on the scheduled
date.
7)
Prepare
a schedule allotting the specific number of schools on each day for
verification of records so that last day rush can be avoided. Allotting number
of schools on each day for verification depends upon the number of schools in
the concerned divisions.
8) The Deputy Educational Officers shall
monitor the entire work of entering the internal marks on day to day basis by
visiting the DGE website and alert the Headmasters who have not
started/completed the work.
9)
Submit
tour diaries/work done statements for the period to the Commissioner and
Director of School Education while extending copies to the Director of
Government Examinations, Director of SCERT and the DEO concerned.
DUTIES/RESPONSIBILITIES OF DISTRICT EDUCATIONAL OFFICER
1) Monitor the work of Online entering
of internal marks with Dy.Eos on day to day basis till the work is completed.
2)
Visit
one or two schools every day and ensure that the schools are entering the
internal marks accurately and see the work is completed as per schedule.
3)
Review
with the Deputy Educational Officers and get their visit reports every day.
4)
Arrange
trainings for Deputy Educational Officers and Headmasters on the subject.
5) Communicate guidelines to all the Schools.
6)
Initiate
action against the Headmasters/Schools who are found to be negligent of the
work.
7)
Collect
one copy of the internal marks from all the Schools through Deputy Educational
Officers and arrange to send to the Office of the Director of Government
Examinations on the scheduled date.
8) Submit daily reports
to the Commissioner
and Director of
School
Education
as well as to the Director of Government Examinations till the work is
completed.
DUTIES OF RJDSE
1)
Review
the progress of the work on day to day basis with the DEOs/Dy.Eos concerned.
2)
Visit
at least not less than 2 Schools everyday and ensure the accurate entry of
internal marks by the Headmasters.
3)
Initiate
action wherever necessary.
4)
Appraise
the latest stage of the work to the C&DSE and DGE from time to time.
5) Ensure the
divisional level trainings
are conducted by
the
DEOs/Dy.Eos.
Sd/-B.Manmadha
Reddy,
DIRECTOR
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